Special Event Criteria
A Special Event is an organized activity such as a walk, run, fair, tournament, festival, fundraiser, or other gathering hosted by a third party (not Montgomery Parks) on Parkland for public or private entertainment that requires the general or exclusive use of one or more park facilities or features and that may:
- Be advertised or open to the public;
- Attract more than 50 people;
- Require the use of the facility or park for more than 4 hours;
- Provide some form of entertainment (shows, music, demos, etc.);
- Offer items for sale such as food, beverages, or merchandise; and/or
- Require maintenance, sanitation, and/or police services above and beyond what is already provided by park staff.
If the event matches one of the above criteria
Complete a Special Event Request Form and submit all required documentation.
- Special Event Request Form (accessible pdf)
- A detailed site map
- Certificate of insurance listing M-NCPPC as additional insured
- Insurance amount of up to $1 million per incident and $500,000 per person.
Submit your completed form with all required documents
- By mail or drop-off
- Wheaton HQ Park Permit Office
2425 Reedie Dr 2nd Floor, Wheaton, MD 20902
- Wheaton HQ Park Permit Office
- Or Email it to Park Permits Office
Event organizers MUST submit their requests.
- at least 60 days before the event date for any type or size of event.
- at least 120 days in advance if the event expects to attract more than 500 people.
Before submitting your request, we strongly encourage you to visit the proposed site to ensure it can accommodate your event requirements for parking, attendance, and available resources or amenities.
If your request includes the use of a Parks Athletic Field, you must submit your request.
- by May 1 (for events from September 1 through November 30)
- by December 1 (for events from April 1 through August 15)
- by October 1 (for events from December 1 through March 31)
After these dates, priority will be given to league play and games or practices requested by sports organizations for the Fall and Spring/Summer seasons, and we may not be able to accommodate your request.
Permit for the Resale of Food, Beverages, Memorabilia
Food, beverage, and memorabilia vendors must have a Montgomery Parks permit to sell or distribute on parkland. To obtain a permit, complete the Temporary Concession Permit Form and return it to the Parks Permit Office. Visit the Food Truck and Vendors page for more information on obtaining a permit. The vendor permitting process can take up to two weeks.
Please note the following important information:
All events being hosted on Parkland require a certificate of insurance identifying M-NCPPC as an additional insured. A $85 non-refundable application fee is required for all standard event requests received, and a $185 expedited fee will be charged for all event requests received within 60 days of the requested event date. Additional grounds fees and facility charges may apply to your event.
It’s essential to carefully review and complete the request form, as any additional required documents are outlined in it. Submitting all the necessary documentation will significantly expedite your request.
As all our parks are public property, it’s imperative to adhere to specific guidelines. These include policing, trash removal, proper care of the facility or amenity used, sanitation services, crowd control, insurance, and related traffic or parking issues. All Permit Holders must strictly follow M-NCPPC Rules and Regulations.
Submitting a request does not provide permission to conduct or promote your planned event. If the date(s) and location(s) requested are unavailable, or if the location requested is not an approved site to conduct your proposed event, the Park Permit Office will contact you, and alternative arrangements will be suggested or made. Your confirmation will be in the form of a PERMIT issued to the organization and person responsible for conducting the event.