Cabin John Ice Rink - Event Rental Form

10610 Westlake Drive
Rockville, MD 20852
301-765-8620

Email Cabin John Ice Rentals with questions.
Before you can book your party, you will need to open an activeMontgomery account

What type of event are you interested in?(Required)

Birthday Party

School, Social, Office Event

Ice Rental

Cabin John Rents/Leases the ice rinks for private and school events. The rink will accommodate a maximum of 450 skaters. No more than the maximum number of skaters will be allowed on the rink during your rental time.

The cost of renting the large rinks is $375 / per hour. The Studio Rink is $215 / per hour. The fee will cover the first 100 admissions. These are facility rental fees only and do not include skate rental. Anyone needing skates must pay $4.00 extra. For every person over the initial 100, there will be a discounted admission fee of $7.00 per person.

All persons who attend the event who have not pre-paid will be required to pay for their admission and skate rental to the front office the night of the party. There will be no collection of money in the facility except by the facility staff.

For the rink to have sufficient staff on site for the rental, your group must estimate the total number of people attending the event.

To apply for a facility rental time, complete this form, and a Facility Manager will contact you to set up the booking. Upon booking your reservation, a contract will be mailed to you for confirmation and signature.

If you have any questions, please get in touch with any of the Facility Managers here at Cabin John Ice Rink.

What Type of Function are you requesting?

Birthday Party

School Event

Office Event

Social Event

Event Request Date (MM/DD/YYYY)(Required)

Your event date and time is subject to availability. The event IS NOT booked until a representative from Cabin John Ice confirms the date and a payment is made in full.

Number of Guests(Required)

Rink requested?(Required)

NHL Rink $375 / per hour

Olympic Rink $375 / per hour

Studio Rink - $215 / per hour

Event Start Time (HH:MM AM/PM)(Required)

Event End Time (HH:MM AM/PM)(Required)

Studio Rink Optional Service

Skating Guard at $15/hour

Yes

Would you like the snack bar open?

Yes

Special Request/Notes

First Name and Last Name Event Organizer(Required)

First Name Last Name

Business or Organization Name (if applicable)

Email (email-name@domain.com)(Required)

Primary Phone Number (###) ###-####(Required)

General Facility Use Rules and Regulations Agreement(Required)

1. It is agreed that the Cabin John Ice Rink facility is to be used during the stated dates and time periods by the Licensee
2. The Rink Management agrees to furnish a standard skating music program and to operate the Rink sound system. Any special music requirements must be furnished by the Licensee.
3. The Licensee assumes personal liability for the cost of any excessive clean-up of the premises (including the loss, breakage or removal of park property) and assumes responsibility for the orderly conduct of the group.
4. The Licensee will ensure that any and all members of the group will use appropriate restrooms or “hockey changing rooms” to change clothes. Disrobing to underclothes or bare skin will not be permitted in public areas. Individuals in violation of this regulation may be asked to leave the facility and are subject to appropriate civil/criminal charges. Repeated violations of this regulation by members, invites or agents of the same group may lead to immediate termination of this Agreement.
5. The Licensee shall indemnify and save harmless the Commission from and against all actions, liabilities, claims, suits, damage costs or expenses of any kind which may be brought or made against the Commission of which the Commission must pay and incur by reason of or in any manner resulting from injury, loss or damage to persons or property resulting from the Licensee negligence.
6. The Licensee will not discriminate against any employee and will take affirmative action to ensure that employees are treated fairly without regard to their age, sex, race, creed, national origin, or physical or mental disability. In the event a party is determined by the final order of an appropriate agency or court to be in violation of the non-discrimination provision of Federal, State, or Local laws, this Agreement may be canceled, terminated or suspended, in whole or in part, by the Commission, and that party may be declared ineligible for further Commission Agreements.
7. For hockey league play or in other instances, at the sole discretion of the Commission, the Licensee shall provide a Certificate of Insurance verifying the existence of liability insurance in the amount determined necessary by the Commission’s Risk Management Office. Coverage shall remain in effect for the duration of this Agreement and the Certificate shall provide for thirty (30) days advance notice in the event of termination or cancellation of coverage. The Certificate must be current and on file prior to the Licensee use of the facility.
8. The Commission reserves the right to cancel, with just cause, all reservations with as much notice as practicable and holds the Licensee responsible for notifying the Commission of any cancellations at least three (3) weeks prior to the scheduled session.
9. All seasonal rental fees must be paid one (1) week in advance, of the first session, in each month and this payment is to cover all sessions reserved by the group for that month. Single-time rentals must be confirmed by full payment prior to rental.
10. Once a contract has been signed, no ice time will be refunded, credited or rescheduled.
11. Unless otherwise stated and provided for herein, this Agreement does not guarantee the Licensee exclusive use of the entire facility: only the designated rink for the expressed purpose or activity listed.
12. The Licensee understands that the use of the Park facilities by any individual or group for commercial enterprise, for private profit or for fund-raising purposes, is strictly prohibited unless authorized in advance by permit. Furthermore, the Licensee and group are responsible for knowing and are subject to all applicable Park Regulations while using said facility. Failure to obey the regulations may result in immediate cancellation, suspension or revocation of this Agreement. These regulations are posted at the ice rinks and/or are available upon request from the Rink Manager or from the Park Enterprise Office, 14500 Clopper Road, Boyds, MD 20841, (301) 495-2530.
13. It is understood that this Agreement is between the Maryland National Capital Park and Planning Commission (M-NCPPC) and the Licensee, for the purposes stated herein and is non-transferable. The Licensee may not sell or transfer ice time, in part or in whole, to any other individual or group, for the same or different purposes or activity.

I have read the above conditions governing the use of rental facilities, and agree to abide by them or risk the loss of a rental fee and/or any other payment rendered.

Birthday Party Rental

We appreciate your interest in booking a party at Cabin John Ice. Your party date and time is subject to availability. The party IS NOT booked until a representative from Cabin John Ice confirms the date and a payment is made in full.

Once we’ve received your application and confirmed your party, you may make payment with a credit card in your ActiveMontgomery.com account or over the phone. All balances due must be paid within 48 hours of booking. We accept cash, checks, Visa, MasterCard, Discover, and American Express. Checks should be made out to ActiveMONTGOMERY.

If you have any questions email us at Cabin John Ice Parties

Cancellation Policy: If cancellation is made with at least 14 days' notice, the amount paid will be refunded minus a $25 cancellation fee. No refund will be issued if less than 14 days' notice is given. If the rink must close for any reason, or severe weather keeps your guests from arriving safely, and you cancel, the rental can be rescheduled, or a full refund can be issued.

The Party Rooms are available for rent during our regular hours of operation, 7 days a week. There is a one-hour minimum rental time with additional time in 30-minute increments. You can rent individual Party Rooms or the entire facility by the hour. You also have the option of choosing one of our Party Packages. Outside food is not permitted, except for a celebration cake or cupcakes.

There are three party rooms, with airwall dividers between them.
Each room can accommodate 20 to 25 seated guests.
You may rent one, two, or all three rooms to create a larger party space.
Party Room #1 has a window overlooking the NHL rink
Party Room #2 faces the hallway; the door has a window, but there is no view of the ice.
Party Room #3 has a window overlooking the Olympic rink
Each room is about 16’ x 16’ and has three 8 ft tables and 25 chairs.
Each room is $75 / per hour with a one-hour minimum.
Outside food is not permitted, with the exception of a celebration cake.
We are unable to provide storage for your party items
Subject to availability, guests may enter the Party Room up to 10 minutes before the party's scheduled start time.
You must clean up after your party. If facilities are left in unacceptable condition, a $50 clean-up fee will be charged. Each room has trash receptacles and trash bags.
No food or drinks are allowed on the ice or at the rink side.

Party Package #1 - $250

Admission for a total of 11 skaters includes skate rental
1 hour in the Party Room
Sunflower Pass - can be used for free admission during your party or saved to try a fun activity in one of our other facilities.
Paper products - 11 place settings and three tablecloths included.
Each additional skater is $10.00 - includes skate rental and place setting

Party Package #2— $300

Admission for a total of 16 skaters includes skate rental
1 hour in the Party Room
Sunflower Pass - can be used for free admission during your party or saved to try a fun activity in one of our other facilities.
Paper products - 16 place settings and three tablecloths included.
Each additional skater is $10 - includes skate rental and place setting

Party date - First Choice (MM/DD/YYYY)(Required)

Your event date and time is subject to availability. The event IS NOT booked until a representative from Cabin John Ice confirms the date and a payment is made in full.

Party date - Second Choice (MM/DD/YYYY)(Required)

Party date - Third Choice (MM/DD/YYYY)(Required)

Which Party Package are you interested in?(Required)

Party Package 1

Party Package 2

Room Rental Only

Studio Rink - $215 / per hour

NHL or Olympic Rink $375 / per hour

Desired - Ice Rental Time (HH:MM AM/PM)(Required)

Which Party Room (s) would you like to rent?(Required)

Capacity of each room is 25 people.

Party Room #1

Party Room #2

Party Room #3

Desired - Party Room Rental Time (HH:MM AM/PM)(Required)

Number of Adults Expected(Required)

Number of Children Expected(Required)

First Name and Last Name Primary Contact(Required)

First Name Last Name

Primary Contact Email (email-name@domain.com)(Required)

Primary Phone Number (###) ###-####(Required)

Food Orders

Do you want to order food?(Required)

Outside food is not permitted, except for a celebration cake. If you rent a Party Room, you can purchase Cabin John Ice Snack Bar food separately, or we can take your order for our Snack Bar.

Yes

Cabin John Snack Bar - Bucket of 20 chicken tenders

Serves 8-10 people

Price: $34.99

Cabin John Snack Bar - Bucket of 30 chicken nuggets

Serves 4-6 people

Price: $21.99

Cabin John Snack Bar - Bucket of fries

Serves 4-6 people.

Price: $13.99

Pitcher of Coca Cola

Price: $6.00

Pitcher of Diet Cola

Price: $6.00

Pitcher of Cherry Coke

Price: $6.00

Pitcher of Sprite

Price: $6.00

Pitcher of Barq's Root Beer

Price: $6.00

Cheese Pizza

Price: $14.00

Pepperoni Pizza

Price: $15.00

Food Total Only

General Facility Use Rules and Regulations Agreement(Required)

I have read the above conditions governing the use of rental facilities, and agree to abide by them or risk the loss of a rental fee and/or any other payment rendered.

Cabin John Ice Rink – Event Rental Form